Lynden Yoga Collective

Anti-Harassment Policy

Commitment to an Inclusive Environment
Lynden Yoga Collective is dedicated to fostering a welcoming and respectful space where every
individual is treated with dignity and fairness. We strive to create an environment free from
harassment, ensuring all participants feel safe and valued.

Prohibition of Harassment
Harassment in any form is strictly prohibited. This includes, but is not limited to, conduct based
on:
• Gender
• Race
• Religion
• Age
• Sexual orientation
• Ability
• Any other protected identity

Definition of Harassment
Harassment encompasses a range of behaviors that create an intimidating, hostile, or offensive
atmosphere, including:
• Unwelcome verbal comments
• Physical advances
• Sexual innuendo
• Repeated microaggressions
• Condescending remarks
• Consistent interruptions that undermine an individual’s presence in the space

Zero-Tolerance Policy
Lynden Yoga Collective maintains a zero-tolerance stance on harassment. We are committed to
addressing any behavior that violates this policy promptly and effectively.

Reporting and Support
We encourage open communication regarding boundaries and safety. If you feel uncomfortable,
disrespected, or harassed, please reach out to the program director (Kyle Kloostra) or a
designated faculty member (Kristin Carlson). They are available to provide support and work
toward a resolution.

Lynden Yoga Collective
Code of Conduct

Our Commitment to a Safe and Respectful Environment
At Lynden Yoga Collective, we are dedicated to creating a nurturing and inclusive space where
learning, growth, and personal exploration through yoga can thrive. We believe that mutual
respect, integrity, and personal accountability are the cornerstones of a supportive community.
This Code of Conduct outlines the expectations for all participants—teachers, trainees, and
students—to ensure a safe, kind, and respectful environment for everyone.

Core Principles
1. Mutual Respect: All participants are expected to treat one another with dignity, kindness,
and empathy, fostering an atmosphere where everyone feels valued and supported.
2. Integrity: Honesty and authenticity in communication and actions are essential. We
encourage participants to engage with sincerity and to honor their commitments to the
community.
3. Personal Accountability: Each individual is responsible for their behavior and its impact
on others. This includes reflecting on one’s actions and making amends when necessary.
4. Safety and Consent: Physical, emotional, and psychological safety is paramount. All
interactions, including physical touch, must be based on clear verbal consent.
5. Curiosity and Growth: We encourage open-mindedness, curiosity, and a willingness to
learn from one another in a non-judgmental way.

Expectations for Behavior
To maintain a positive and inclusive environment, all participants agree to:
• Engage in Honest Communication: Share thoughts and feedback respectfully and
constructively, avoiding gossip, assumptions, or harmful speculation about others.
• Foster a Supportive Learning Environment: Contribute to a space where everyone
feels safe to explore, ask questions, and grow in their yoga practice and teaching.
• Respect Boundaries: Always seek verbal consent before initiating physical contact, such
as adjustments during yoga practice, and honor the preferences of others.• Stay Within Scope of Practice: Teachers and trainees must operate within the limits of
their training and credentials. For example, offering therapeutic, psychological, or
spiritual advice is not permitted unless the individual is professionally qualified in those
fields.
• Embody Presence in Teaching: Focus on teaching yoga from a place of embodied
presence, emphasizing mindfulness and physical practice rather than positioning oneself
as a therapist, healer, or authority figure beyond one’s training.

Prohibited Behaviors
To ensure a safe and welcoming environment, the following behaviors are strictly prohibited:
• Disruptive Behavior: Actions or speech that interrupt the learning environment, such as
excessive talking, disregarding instructions, or dominating discussions.
• Discrimination: Any form of discrimination based on race, ethnicity, gender, sexual
orientation, religion, age, disability, or any other protected characteristic.
• Aggression or Harassment: Verbal, physical, or emotional aggression, including
bullying, intimidation, or harassment of any kind.
• Gossip or Manipulation: Spreading rumors, engaging in manipulative behavior, or
attempting to undermine others.
• Non-Consensual Touch: Any physical contact without clear, verbal consent from the
recipient.
• Diminishing Others: Actions or words that belittle, shame, or diminish the dignity of
another person.

Consequences of Violating the Code of Conduct
Violations of this Code of Conduct may result in actions determined by Lynden Yoga Collective
leadership, which could include:
• A verbal or written warning.
• Temporary suspension from participation in classes, workshops, or training programs.
• Permanent removal from the program or community, depending on the severity of the
violation.
All reports of misconduct will be handled with confidentiality, fairness, and care, prioritizing the
safety and well-being of the community

.Reporting Concerns
If you experience or witness behavior that violates this Code of Conduct, please report it to a
Lynden Yoga Collective teacher, program coordinator, or designated staff member. We are
committed to addressing concerns promptly and fairly, ensuring a safe resolution for all
involved.

Commitment to Growth
By participating in Lynden Yoga Collective programs, you agree to uphold this Code of Conduct
and contribute to a community rooted in respect, kindness, and accountability. Together, we can
create a space where everyone feels empowered to learn, teach, and grow through the practice of
yoga

.Lynden Yoga Collective
Anti-Retaliation Policy
At Lynden Yoga Collective, we are committed to fostering a safe, inclusive, and supportive
environment for all students, staff, and faculty. Every individual has the right to raise concerns,
file complaints, or express discomfort without fear of punishment, exclusion, or negative
consequences. Retaliation in any form against someone who speaks up about an issue is strictly
prohibited and will result in a thorough and formal investigation by the program leadership.

Definition of Retaliation
Retaliation includes any adverse action, whether overt or subtle, that negatively impacts an
individual for voicing concerns or participating in a complaint process. Examples include, but
are not limited to:
• Overt retaliation: Disciplinary actions, exclusion from activities, or denial of
opportunities.
• Subtle retaliation: Gossip, ostracism, emotional withdrawal, passive-aggressive
behavior, or diminished participation opportunities by faculty, staff, or peers.
Speaking up about discomfort, misconduct, or ethical concerns should never lead to a diminished
learning experience, strained interpersonal relationships, or any form of penalty. We are
dedicated to ensuring that all voices are heard and respected.

Reporting Retaliation
If a student, staff member, or faculty believes they are experiencing retaliation, they are strongly
encouraged to report the situation promptly to the program director. Reports can be submitted in
writing via email or through a confidential meeting. All reports will be handled with:
• Fairness: Ensuring an impartial review of the situation.
• Discretion: Maintaining confidentiality to protect all parties involved.
• Timely Follow-Through: Addressing concerns promptly to restore a safe and respectful
environment.
The program director will initiate an investigation within five business days of receiving the
report. The investigation may include interviews with relevant parties, review of documentation,
and consultation with leadership. Outcomes may range from mediation to disciplinary action,
depending on the severity of the retaliation.

External Grievance Option: In addition to our internal process, students enrolled in the 200-hour teacher training program have the right to file a grievance directly american yoga council. www.americanyogacouncil.com

Lynden Yoga Collective

Grievance Policy
Lynden Yoga Collective is committed to creating a supportive and transparent environment
where feedback is welcomed, and conflicts are resolved with care, respect, and accountability.
Our grievance policy outlines a clear process for addressing concerns that arise during the
training program, ensuring all parties feel heard and supported.

Steps for Addressing a Grievance
If you encounter an issue during the training that feels unresolved, harmful, or contrary to our
community values, we encourage you to follow these steps:

1. Direct Communication (When Appropriate)
If safe and appropriate, initiate a respectful and clear conversation with the individual(s)
involved. Many issues can be resolved through open, sincere dialogue and mutual
understanding. Approach the conversation with the intention of finding clarity and
resolution.

2. Escalate to Program Director
If direct communication is not possible, feels unsafe, or does not resolve the issue, notify
the program director in writing. Your written submission should include:

◦ A clear description of the issue.
◦ Any relevant details, such as dates, individuals involved, and specific incidents.
◦ Your desired outcome or resolution.
Submissions can be sent via email or delivered in person to the program director.

3. Confidential Meeting
Within seven business days of receiving your grievance, the program director will
schedule a confidential, nonjudgmental meeting to discuss the issue. This meeting may
include:
◦ The individual(s) raising the concern.
◦ The program director or designated leadership team member.
◦ Other relevant parties, if appropriate and agreed upon.

4. The goal of this meeting is to explore the issue thoroughly, understand all perspectives,
and identify a path toward resolution.

5. Resolution Process
Following the meeting, the program director will document the discussion and propose a
resolution plan. This may include:◦ Facilitated mediation between parties.
◦ Adjustments to program dynamics to prevent further issues.
◦ Additional support or resources for those involved.
◦ Disciplinary measures, if necessary, in cases of misconduct.

6. Documentation of the grievance and resolution process will be securely maintained for
transparency and accountability.

7. External Mediation (If Needed)
If the issue remains unresolved or requires further intervention, Lynden Yoga Collective
may arrange for external mediation by a neutral third party. This step ensures impartiality
and supports the wellbeing of all involved.

Commitment to Wellbeing
Our grievance process is designed to protect the wellbeing of all students, staff, and faculty. We
aim to address concerns promptly, fairly, and transparently while fostering a culture of trust and
mutual respect. If at any point you feel uncertain about the process or need additional support,
the program director is available to guide you.

Contact Information
To report retaliation or file a grievance, please contact:

Program Director: Kyle Kloostra
Lynden Yoga Collective
Email: kyle@lyndenyogacollective.com
Phone: 360-383-8685

Lynden Yoga Collective

Refund Policy
At Lynden Yoga Collective, we are committed to providing a transformative and enriching
experience through our yoga teacher training programs. To ensure clarity and fairness, we have
outlined our refund policy below. This policy applies to all participants enrolling in our yoga
teacher training programs. We encourage you to review it carefully to understand your financial
commitments and our procedures.

Deposit and Tuition Payments
• Non-Refundable Deposit: A deposit of $500 is required to secure your spot in the yoga
teacher training program. This deposit is non-refundable under all circumstances, as it
reserves your place and covers administrative costs associated with your enrollment.
• Full Tuition Payment: The remaining tuition balance is due in full by the start date of
the program, unless a written payment plan has been agreed upon with Lynden Yoga
Collective. Payment plans must be documented and approved in advance by the program
administration.

Withdrawal and Refund Process

• Withdrawal 30+ Days Before Program Start: If you choose to withdraw from the
program at least 30 days before the start date, you will receive a full refund of all tuition
paid, excluding the $500 non-refundable deposit. Refunds will be processed within 14
business days of receiving your written withdrawal request.
• Withdrawal Less Than 30 Days Before Program Start: If you withdraw less than 30
days before the program start date, no refunds will be issued for any tuition paid,
including the deposit. This policy reflects the commitment of resources and planning
required as the program approaches.
• After Program Start: Once the training program has begun, no refunds will be granted
for any reason, including but not limited to non-attendance, partial participation, or
failure to complete the program.

Deferral for Emergencies or Significant Life Events
• In the case of a documented emergency or significant life event (e.g., serious illness,
family emergency, or other extenuating circumstances), you may submit a written request
to defer your participation to a future training session.• Deferral requests must include supporting documentation and will be reviewed on a case-
by-case basis. Approval is at the sole discretion of the program director.
• If approved, a deferral may incur a transfer fee and/or tuition adjustment based on the
pricing of the future training session. Details of any fees or adjustments will be
communicated in writing upon approval.
• Deferrals are not guaranteed and are subject to availability in future programs.

No Refunds for Dissatisfaction
• Lynden Yoga Collective does not offer refunds for dissatisfaction with the program’s
content, structure, teaching style, or delivery. We strongly encourage all prospective
students to thoroughly review the program overview, curriculum, and values on our
website or contact our team with any questions prior to enrolling to ensure our training
aligns with your expectations and goals.

How to Submit a Refund or Deferral Request
• All refund or deferral requests must be submitted in writing via email to [insert contact
email, e.g., info@lyndenyogacollective.com].
• Please include your full name, the program you are enrolled in, and a detailed explanation
of your request. For deferral requests, include relevant documentation supporting your
case.
• We aim to respond to all requests within 7 business days.

Our Commitment to You
At Lynden Yoga Collective, we value transparency and strive to create a supportive environment
for all participants. Our refund policy is designed to balance the needs of our students with the
operational commitments required to deliver a high-quality training experience. If you have any
questions about this policy or need clarification, please don’t hesitate to contact us before
enrolling.
By enrolling in our program, you acknowledge that you have read, understood, and agree to
abide by this refund policy.

Lynden Yoga Collective
Attendance Policy
The Lynden Yoga Collective is committed to maintaining the highest standards for our Yoga
Alliance registered training program. To ensure compliance with Yoga Alliance requirements and
to foster a respectful and dedicated learning environment, all trainees are expected to adhere to
the following attendance policy.

Attendance Requirements
To successfully complete the program and receive certification, trainees must attend and fully
participate in all scheduled contact hours as outlined in the program curriculum, unless
alternative arrangements have been made with the Program Director.

Permitted Absences
• Trainees may miss up to 10 hours of training with prior communication and approval
from the Program Director.
• Any approved absences must be made up through one of the following methods:
◦ Private Instruction: Scheduled at a rate of $50 per hour.
◦ Additional Assignments: Assigned at the discretion of the Program Director to
ensure equivalent learning outcomes.

Consequences of Excessive Absences
• Missing more than 10% of any educational category (e.g., asana practice, teaching
methodology, anatomy, philosophy, etc.) may result in failure to meet Yoga Alliance
standards, rendering the trainee ineligible for graduation.
• Trainees are responsible for tracking their attendance and ensuring compliance with this
policy.

Tardiness and Early Departures
• Arriving late or leaving early without prior approval will be noted.
• More than three instances of tardiness or unapproved early departures may result in a
deduction of contact hours.• Any deducted hours must be made up through private instruction or additional
assignments at the trainee’s expense ($50 per hour).

Leave of Absence
• A leave of absence may be granted for exceptional circumstances, including but not
limited to:
◦ Medical emergencies
◦ Serious illness
◦ Family situations
• Requests for a leave of absence will be reviewed on a case-by-case basis and must be
accompanied by appropriate documentation (e.g., medical note, family emergency
verification).
• The Program Director will work with the trainee to develop a plan to make up missed
hours or coursework, ensuring alignment with Yoga Alliance standards.

Commitment to the Learning Community
Attendance is not only a requirement for certification but also a reflection of personal integrity
and respect for the Lynden Yoga Collective community. Trainees are encouraged to:
• Communicate promptly with the Program Director regarding any potential absences or
scheduling conflicts.
• Approach their training with dedication, punctuality, and a commitment to supporting
their peers and instructors.

Contact
For questions or to discuss attendance concerns, please contact
Kyle Kloostra
kyle@lyndenyogacollective.com
360393-8685

Lynden Yoga Collective
Trainee to Teacher Ratio Policy
Overview
At Lynden Yoga Collective, we are committed to providing high-quality yoga instruction that
prioritizes safety, individualized attention, and a nurturing learning environment. To achieve this,
the Trainee to Teacher Ratio (also referred to as the Trainer-to-Trainee Ratio) for all training
sessions and classes must not exceed 6:1 (six trainees or students per one teacher). This policy
ensures that each participant receives adequate guidance, feedback, and support during their yoga
practice or teacher training.
Policy Details
1. Maximum Ratio:
◦ The trainee-to-teacher ratio must be maintained at 6:1 or lower during all yoga
training sessions, workshops, and group classes.
◦ This means no more than six trainees or students may be assigned to a single yoga
instructor at any given time during active instruction.
2. Purpose:
◦ To ensure safe and effective yoga instruction, allowing teachers to monitor
alignment, provide hands-on adjustments (with consent), and offer personalized
feedback.
◦ To foster a supportive environment conducive to learning yoga techniques,
philosophy, or teacher training content.
◦ To maintain a high standard of care and attention for all participants, particularly
in physically demanding or technical yoga practices.
3. Documentation Requirements:
◦ Clear and Accurate Records:
▪ Lynden Yoga Collective must maintain detailed documentation of the
trainee-to-teacher ratio for each session or class.
▪ Documentation should include:
▪ Date and Time of the session.▪ Instructor(s): Full name(s) and relevant certifications (e.g.,
RYT-200, RYT-500).
▪ Participants: Full list of trainees or students attending the session.
▪ Ratio Calculation: Explicitly state the number of trainees/students
per teacher (e.g., "6 students to 1 teacher").
▪ Session Details: Type of session (e.g., teacher training module,
group class, workshop), duration, and location (e.g., studio, park,
or online).
◦ Format:
▪ Records are maintained in a standardized format in attendance logbook.
◦ Retention:
▪ Records must be retained for at least 3 years to support quality assurance,
audits, or accreditation requirements (e.g., Yoga Alliance compliance for
teacher training programs).
◦ Accessibility:
▪ Documentation must be available for review by studio management,
teacher training leads, or external auditors (e.g., Yoga Alliance) upon
request.
1. Compliance Monitoring:
◦ Pre-Session Planning:
▪ Studio coordinators or lead instructors must confirm the trainee-to-teacher
ratio before each session to ensure compliance with the 6:1 maximum.
▪ If the ratio exceeds 6:1, additional instructors must be assigned, or the
number of participants must be reduced.
◦ During Session:
▪ Instructors must report any changes in attendance (e.g., no-shows or walk-
ins) that could affect the ratio to the studio coordinator.
◦ Post-Session Review:
▪ Session records must be reviewed by the studio manager or teacher
training director to verify adherence to the ratio policy.3. Exceptions:
◦ For low-risk, non-physical sessions (e.g., yoga philosophy lectures or meditation
classes), the ratio may be adjusted with prior approval from the studio manager or
teacher training director.
◦ Any exceptions must be documented with a clear justification and signed approval
from the responsible authority.
4. Consequences of Non-Compliance:
◦ Failure to maintain the 6:1 ratio may result in:
▪ Immediate suspension of the session until compliance is restored.
▪ Review of the session or program for quality assurance.
▪ Corrective actions for instructors or coordinators, as per Lynden Yoga
Collective’s policies.

Implementation Guidelines
• Instructor Responsibilities:
◦ Verify that the number of trainees or students does not exceed six per instructor
before starting a session.
◦ Provide hands-on guidance and adjustments (with consent) to ensure safe practice
within the ratio limit.
◦ Submit accurate session documentation to the studio coordinator promptly after
each class or training module.
• Studio Coordinator Responsibilities:
◦ Schedule classes and training sessions to align with the 6:1 ratio.
◦ Maintain and audit session records for accuracy and completeness.
◦ Address any reported ratio issues promptly to ensure compliance.
• Trainee/Student Responsibilities:
◦ Register for sessions in advance to assist with accurate ratio planning.
◦ Inform instructors of any special needs or accommodations that may require
additional attention.◦ Report concerns about insufficient supervision or instruction to the studio
coordinator.

Additional Notes
• This policy aligns with Lynden Yoga Collective’s commitment to fostering a safe,
inclusive, and high-quality yoga experience.
• For further details or clarification, contact the Lynden Yoga Collective at
kyle@lyndenyogacollective.com